Are you an experienced administrative or sales support professional who thrives under deadlines?
Do you have a calm and confident demeanor, and the attention to details needed to navigate public procurement documents and price lists?
If you would you like to work in an international environment, with the mission of improving access to high-quality healthcare, you might be the one we are looking for!
Our diverse and international Tender & Contracts Department is responsible for the accurate and punctual submissions of our offers to private and public hospitals in Europe. These hospitals are actively selecting suppliers for medical devices used in different surgical specialties. Like many other manufacturers of medical devices, we apply to become their supplier by submitting extensive documentation providing financial, legal and administrative information to describe different aspects of our business model, economical and post sales offer, our products and more.
In this role, you will join a team of three dedicated to serving the Polish market. Your primary responsibility will be to ensure the smooth and timely collection and submission and of the documents and price offers requested by the procurement officers at any point of the tender procedure, as well as maintaining price lists in our system. To succeed, you bring in excellent organization and time management skills, as well as professional communication skills in Polish and English.
This position is based at our European Headquarters in Amersfoort (NL) and reports to the Senior Tender & Contracts. You’ll join a culture fueled by collaboration, innovation, and openness, driven by our mission to make a positive, meaningful difference.
Key Responsibilities
- Manage incoming and outgoing communication in a timely and professional way, via email, phone and post, to make sure all requests are answered within the provided deadline (often between 2 and 6 working days)
- Monitor relevant business opportunities across healthcare procurement portals as well as notifications received via email, identify product specifications requirements and share such requirements to the sales and management teams
- Read and understand tender instructions and plan the offer submission in accordance with the procedure and timeline, using approved content and templates and occasionally creating new documentation
- Liaise with the local Sales team and different internal departments to collect and assemble the requested documentation
- Prepare and ship product samples and submit the tender documentation via the healthcare procurement portal chosen by the hospital within the deadline
- Timely notify any obstacles in the process to the Senior or Team Leader
- Maintain accurate documentation and price lists, and inform customers of any price and product changes
- Process sales reports in excels to monitor and track the supply of our products to our customers
- Occasionally translate English documents into Polish
Wat heb je nodig
- Ideally a Bachelor’s degree level
- Ideally at least 4 years of working experience in a sales support or administrative role
- Excellent and formal communication skills in Polish, both in speaking and writing, including good understanding of legal language
- Excellent oral and written communication skills in English
- Good knowledge of MS Office, including Excel, and Windows-based computer applications
Wat wij bieden
- An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
- 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
- This is mainly an on-site role with hybrid options
- Commuting allowance of €0,23/km or an NS Business card subscription
- A wide variety of internal trainings and development possibilities and a tuition program for external trainings
- The opportunity to pro-actively work on your vitality and fitness
- State-of-the-art facilities, including green areas, in-house restaurant and gym
- Additional benefits, such as:
- Attractive pension scheme (your contribution at 4%, ours at 12%)
- €50 net monthly health insurance contribution
- Two (paid) days per year dedicated to volunteering activities
- Several fun company events and meaningful initiatives organized throughout the year
At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.
If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.
Interested?
Would you like to be part of our expanding team? If the answer is yes, we'd love to get to know you and look forward to hearing from you!
To provide you with a comprehensive understanding of the position, our recruitment process includes two onsite interviews. The first interview will feature a 1-hour conversation with two team members from the Tender & Contacts hiring team, as well as an assessment that takes up to 1.5 hour to complete. The second interview will include a 1-hour conversation with other team members from the Tender & Contracts hiring team, and a brief shadowing session with the team.
For more information regarding our hiring process, click here. If you have any questions, feel free to contact us via recruitment-eu@appliedmedical.com or +31 (0)33 7548713.
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